Proj598 week 7 Creation of The Procurement Document

Subject: General Questions / General General Questions
Creation of The Procurement Document (Due Week 7)

In the second part of the project, you will use the knowledge you developed in Part 1 to create a procurement document. The procurement document should reflect an area of individual or team interest, or you may select one of the procurement cases below as the basis for creating an RFP.

Optional RFP Procurement Cases

You may select one of the following RFP procurement cases to develop your PP2 RFP.

A New Practice Field

You own a semipro baseball team (in the location of your choice) and you want to construct a new practice field. You own the land already (20 acres). The land is relatively flat and it has only a few dilapidated structures (barns) and trees on it. Connecting up with existing water and sewer lines would present no unusual technical problems. It is now September, and you would love to have that field ready to go by March, 2 years hence. Your vision would include the playing field, a small clubhouse, and a parking area that would hold about 50 cars. No spectator seating would be required.

An Environmental Impact Study

You are a general contractor wishing to put up a modest-sized concrete production plant on the outskirts of town. The plant would operate on only one 10-hour shift per day and would produce about 400 cubic yards of output per day for 6 days per week. It is necessary for an environmental impact study to be undertaken before the county can issue a permit. The biggest issue is, of course, the air quality implications of concrete production, but potential impacts on water quality are of concern as well. It is now October, and you want to start building the plant by the end of next summer, if at all possible. It is now time to issue an RFP to procure an environmental impact analysis. Studies of this type normally require about 3 months of concerted effort by a team of analysts .

An Inventory Control System

You sell seeds from a catalog, and business has been blossoming. But your inventory tracking system is inadequate. In high season, supply outages have been frequent, and customer complaints over delays have been increasing. You fear that your business will die on the vine unless something is done to improve things. You want to hire a management consultant to design a new inventory tracking system. This kind of work normally requires about 6 months of effort. It is now May. You need to issue an RFP for this work. The procurement will be for the design stage only—implementation may or may not be handled under a separate contract at a later date.

Your RFP should use the best practices of the preaward phase listed in the text that apply to your project. The main body of the RFP is a minimum of 15 double-spaced pages (12-point font), and the total should be no more than 25 pages. You may attach additional appendices if you wish, but these must be limited to clarifying material that has been borrowed from elsewhere or developed as an exhibit, and they are not included as part of the 15-page minimum for the RFP.

The first page of your overall submission must be a cover sheet that contains the project title, team members, team name, team leader contact, and course-identifying information (e.g., “PROJ598 for this term” will suffice, but use the correct term identifier), along with team members and their roles.

The second page will be a table of contents (TOC) listing the major RFP sections and page numbers.

The next 12-15 pages constitute the main body of the RFP. Remember, all sections in the template you’ve created as the outline in Part 1 are graded components, so remember to complete each section and subsection. You should not have any sections that are not applicable (N/A) or to be determined (TBD) in the proposal. Include a reference page at the end of the proposal listing the references that you used in the RFP preparation in APA format, including websites, if any. Don’t forget to also cite any sources in the text of your paper using APA format. This is an academic assignment, so APA format is required.

The minimum structure should therefore be as follows.

Cover sheet (one page)

Table of contents (one page)

RFP main body (minimum of 15 pages)

References in APA format (no page limit)

Appendices (no page limit)

Appendix B: supplier list (one page)

Deadline:Part 2 is due by the end of Week 7. A presentation of the RFP in PowerPoint format is due for presentation in Week 8.

Assignment: Project Part 2 covers all TCOs for this course. In this assignment, you will be required to create an opportunity of your choosing. Follow the Course Project instructions.

Your proposal should have a minimum of 20 double-spaced pages (font size 12) total, but no more than 25 pages. If you feel you need to be more thorough, you will not be penalized for going over the maximum. The minimum of 20 pages is required, and points will be deducted for white space.

Be sure to follow the instructions and include all required items. You will lose points for any missing graded components. Your grade will be based on the course rubric below.

Your paper must include the following graded components.

One-page cover letter: introduces your company and your desire to bid on the project

Scopeof work:includes a specific and detailed explanation of how you will approach completing the project (e.g., project scope statement with high level task and explanation of how you plan to complete each task). This is the largest section and should be about 5-7 pages.

Biographiesof individual team members with summary of skills: limited to one page each for the key staff that you are proposing that will work on the project. Resumes must show required skills of the staff working on the project. The team leader should be included as the company owner or project manager. Bios should include the following.

Staff name, title, and contact information

Description of skills

Education and/or certifications

P?rior experience in project area

Threepast performance references: each including a point of contact and contact information in addition to the name of the project with a narrative description of the project you completed for that ?company.

Description of any proposed teaming partners and subcontractors: requires that your project have a partner, subcontractors, or suppliers. You must include what they will be contributing to the project and why .

RFPshould evidence your capabilities, as well as your proposed partners’ capabilities:includes a narrative description of the capabilities of your company and your partner (subcontractors or suppliers) to complete the project. This is your sales pitch to let the government know you and your partner are fully capable of completing the project.

The format of your entire proposal must use standard margins with 12-point font and include all attachments or appendices. You will also be graded on professionalism of format, grammar, spelling, and so on.

Submission Details

This part is a creative exercise, but you will need to prepare a more realistic scope of work, including a technical approach that should be a reflection of the actual requirements for your chosen project. Part 2 will be submitted to the Week 7 Dropbox. Instructions can be found in the Part 2—Formal Proposal Submission in Course Resources.

Clarification Issues: As a service to everyone in the class, all questions of a clarification nature should be posted in the weekly Q & A Forum during the week in which your question arises .

Deadline:Submit your Part 2 assignment to the Week 7 Dropbox.

Evaluation Criteria

Technical merit is substantially more important than price in determining who will be included in the competitive range. As proposals become more technically equal, price will take on greater significance. Your proposal will be evaluated using the following evaluation criteria.




Subject matter knowledge


Quality of the proposal

Quality of the presentation

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