BSBADM502_Manage Meetings_AT 1_Project.V2

BSBADM502_Manage Meetings_AT 1_Project.V2

BSBADM502_Manage Meetings_AT 1_Project.V2
STRATHFIELD COLLEGE
Strathfield College Pty Ltd
CRICOS Code:02736K National Code: 91223 ABN: 85168435667
Suite 510, Level 5, 451 Pitt Street, Sydney NSW 2000, AUSTRALIA
www.sc.nsw.edu.au email: info@strathfieldcollege.edu.au
ASSESSMENT TASK 1
Assessment Details
Qualification
code
BSB50415 Qualification
Name
Diploma of Business Administration
Unit Code BSBADM502 Unit Name Manage Meetings
Assessment Type Project Term 3/2016 Due
Date
Trainer / Assessor’s Details
Full Name: Date of
Submission
Instructions to the Candidates
Pre Requirement for this task
Student must review
• Lesson materials provided in class
• Examples used in lessons.
Instructions to Students:
• Please complete assessment task within the time frame given
• You must attempt all the requirements that are addressed within this assessment task.
• Copying or any kind of cheating is absolutely not permitted, if someone is found cheating or copying, will be debarred
from the assessment and a disciplinary proceeding would begin.
• This assessment covers the following Performance Criteria
PC’s Covered: 1.1, 1.2, 1.3, 1.4, 1.5, 2.1
Student Details
Student Name Student ID
Student Declaration: I declare that the work submitted is
my own, and has not been copied or plagiarised from any
person or source.
Signature: ____________________________
Date: ____/_____/_____
BSBADM502_Manage Meetings_AT 1_Project.V2
Plan and prepare for a meeting
Assessment description
For this assessment you are required to plan and prepare for a meeting to be conducted for a
simulated workplace, the Adept Owl Games Company.
Note: The work completed for this assessment task provides the basis for completing Assessment
Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for
future use.
Procedure
1. Read the Adept Owl Games Company simulated business information provided by your
assessor.
Scenario: The Adept Owl Games Company
Adept Owl is an Australian developer, publisher and
distributor of dice, card and board games for all ages.
2. Topic for your meeting will be to develop and organise a marketing campaign for an existing
board game of the company.
3. Using the information and Adept Owl organisational chart provided by your assessor, identify
your meeting participants and the individuals in your learning group who will fill the roles of
these meeting participants.
4. Determine the meeting requirements by completing the Meeting Requirements Form in
Appendix 1, making sure you select a meeting style and format appropriate to your meeting’s
purpose and participants.
Assessment
Task 1
Plan and
prepare for a
meeting
Assessment
Task 2
Conduct,
follow up and
report on a
meeting
Assessment
Task 3
Written
reflection
BSBADM502_Manage Meetings_AT 1_Project.V2
As part of completing this template, ensure that you include identification and description of
the following as they apply to your meeting:
a. organisational requirements
b. applicable conventions
c. legal and ethical requirements.
5. Use the Meeting Preparation Action Plan template in Appendix 2 to detail the tasks required to
make the meeting arrangements you have identified in Appendix 1 and who is responsible for
completing them.
Note: You will need to complete these activities in Assessment Task 2 before you can conduct
your meeting.
6. Prepare the required meeting documentation, as per Adept Owl organisational requirements,
using templates where required. The documentation will need to include:
a. a meeting invitation to notify required participants of your meeting, including reason for
chosen format
b. a meeting agenda
c. a meeting minutes template.
7. Prepare the required meeting papers (at least one) and select an appropriate method to
distribute these to meeting participants.
8. Send meeting documentation and papers, as appropriate, to required meeting participants
(the individuals in your learning group as per their assigned roles).
9. Submit the required documents for assessment as per the specifications below. Be sure to
keep a copy for your records.
Specifications
You must submit:
a completed Meeting Requirements Form (Appendix 1)
a completed Meeting Preparation Action Plan (Appendix 2)
a meeting invitation
a meeting agenda
a meeting minutes template
at least one meeting paper required for your meeting.
Your assessor will be looking for evidence of:
reading skills to identify and interpret information from organisational documentation
BSBADM502_Manage Meetings_AT 1_Project.V2
writing skills to address context, purpose and audience when creating documents and
communications
numeracy skills to recognise and interpret numerical information related to timeframes and
budgets
ability to recognise and respond to organisational policies and procedures and legislative
requirements
ability to select the appropriate method of communication for your purpose
ability to apply formal processes when planning complex tasks and to produce plans with logically
sequenced steps and an awareness of time constraints.
Adjustment for distance-based learners
No variation of the task is required.
A follow-up interview may be required (at the discretion of the assessor).
Documentation can be submitted electronically or posted in the mail.
BSBADM502_Manage Meetings_AT 1_Project.V2
Appendix 1: Meeting requirements form
Meeting Requirements Form
Chairperson
Department
Meeting name
Meeting details
Date Time
Location Budget
Meeting format
Purpose
Agenda
Participants Internal External
Speakers
Seating arrangements
Video or
teleconference
requirements
BSBADM502_Manage Meetings_AT 1_Project.V2
Supporting materials
Pre-reading
Meeting
documentation
Equipment
requirements
Hospitality requirements
Catering
requirements
Accommodation
requirements
Other requirements
Special needs of
attendees
BSBADM502_Manage Meetings_AT 1_Project.V2
Other organisational
requirements for
conducting meetings
Applicable
conventions for
conducting meetings
Legal and ethical
requirements for
conducting meetings
BSBADM502_Manage Meetings_AT 1_Project.V2
Other specific
requirements
BSBADM502_Manage Meetings_AT 1_Project.V2
Appendix 2: Meeting preparation action plan
Meeting preparation action plan
Meeting name:
Meeting date:
Chairperson/host: