Assignment 3 – Implementing and Evaluating the Future at Galaxy

Subject: Business    / General Business
Question
Assignment 3: Implementing and Evaluating the Future at Galaxy Toys, Inc. – Due
11:59 PM Assignment 3: Implementing and Evaluating the Future at Galaxy Toys, Inc. (Week 8)
Purpose:
Continuing with the saga of Galaxy Toys, Inc., the third assignment covers the last three
functions of the P-O-L-C, Organizing, Leading and Controlling. Students will look at the
production floor of Galaxy Toys, Inc. through the lens of the organizing function, create an
organizational chart, and assess the decision-making authority associated with the
organizational structure. Students will then assess change, and discuss motivation from a
leadership perspective, and delve into the controlling function by looking and project
specifications, interpreting data, and assessing corrective measures.
Outcome Met by Completing This Assignment:
• integrate management theories and principles into management practices
• organize human, physical, and financial resources for the effective and efficient
attainment of organization goals
• demonstrate leadership skills by communicating a shared vision, motivating and
empowering others, and creating a culture of ethical decision-making and
innovation
• develop measures and assess outcomes against plans and standards to improve
organizational effectiveness
• identify the essential characteristics of decision making and indicate the range and
types of decisions a manager makes
Instructions:
Step 1: Preparation for the Assignment
Before you begin writing the report, you will read the following requirements that will help
you meet the writing and APA requirements. Not reading this information will lead to a
lower grade:
Review “How to Analyze a Case Study” under Week 8 Content. You are expected to use the
facts from the case scenario focusing on using this information to determine opportunities
and solve problems.
Read the grading rubric for the assignment. Use the grading rubric while writing the report
to ensure all requirements are met that will lead to the highest possible grade.
In writing this assignment, you will read and following these tasks:
Task 1: Third person writing is required. Third person means that there are no words such
as “I, me, my, we, or us” (first person writing), nor is there use of “you or your” (second
person writing). If uncertain how to write in the third person, view this link: http://www.quickanddirtytips.com/education/grammar/first-second-and-thirdperson.
Task 2: Contractions are not used in business writing, so you are expected NOT to use
contraction in writing this assignment.
Task 3: You are expected to paraphrase and are NOT to use direct quotes. You are expected
to paraphrase, which can be learned by reviewing this
link: https://writing.wisc.edu/Handbook/QPA_paraphrase2.html.
Task 4: You are responsible for APA only for in-text citations and a reference list.
Task 5: You are expected to use the facts from the case scenario paired with the weekly
courses readings to develop the analysis and support the reasoning. No more than two (2)
external resources can be used in completing the assignment. The expectation is that
you provide a robust use of the course readings. If any material is used from a source
document, it must be cited and referenced. A reference within a reference list cannot exist
without an associated in-text citation and vice versa. View the sample APA paper and the
How to Cite and Reference file located under Week 4 content.
Task 6: In completing the assignment, students are expected to use the facts from the case
scenario and company profile paired with the weekly courses readings to develop the
analysis. View the company profile here: Galaxy Toys, Inc. Company Profile.
Step 2: How to Set Up the Paper
Create a Word or Rich Text Format (RTF) document that is double-spaced, 12-point
font. The final product will be between 8-10 pages in length excluding the title page and
reference page and appendix. You may not exceed ten (10) pages so it is important to write
clearly and concisely.
Use the following format:




• Create a title page with title, your name, the course, the instructor’s name and date;
Introduction
Part One
Part Two
Part Three Step 3: Create the introductory paragraph.
The introductory paragraph is the first paragraph of the paper but is typically written after
writing the body of the paper (Questions students responded to above). View this website
to learn how to write an introductory
paragraph: http://www.writing.ucsb.edu/faculty/donelan/intro.html
Step 4: Part One-Organizing Read critically and analyze the following scenario:
Now, it is time for all production managers to begin the organizing process. Doing so
requires that managers collect the people, resources, and capital to begin production in a
way that will implement the short-term production goals and objectives set through
planning. The deadline for production to begin is January 31, 2018. Christmas product
shipping must start in July of 2018. The budget for each branch is $300,000 for the total
production budget. Currently, the production staff includes a total of 124 employees per
day shift and 91 at night per plant for a total of 215 employees. Most tasks are covered in
both shifts. Current production and shipping personnel per task include:
Positions
Machine Operators
Machine Maintenance
Assembly Line Staff
Electronics Specialists
Packagers
Floor Supervisors
Production IT (computer machine)
Fork Lift Operators
Shipping Schedulers
Plant Maintenance
Administrative Support
Material Purchase/Secretary # of Day Shift
Workers
10
3
75
10
10
1
1
10
1
2
1 # of Night Shift Workers
5
5
60
3
5
1
1
10
0
1
0 To complete the Moon Mission to Jupiter’s Europa 1 project, it is projected that additional
personnel are needed: Two 3D printer operators for the day shift and two for the night
shift. Additionally, instead of having an on-call position for production IT, a full-time night
position is needed.
The design and engineering department has provided the product specifications including
materials, sizes, and 3D printers and one person per shift to produce the product. Trained
personnel are needed for operating the 3D printers. The cost of one complete Moon
Mission to Jupiter’s Europa 1 product is set at $7.65, which includes packaging. The 3D
printers will produce the completely assembled piece including electronics and packaging
in 7.36 minutes and will cost $6100 per printer. Trained personnel are needed to operate
the printers.
Step 5: Assume the role of Itza Yu.
Task 1: Explain the role of a manager in the organizing phase of the POLC
Task 2: Identify and discuss five major issues with Galaxy, Inc. that Itza Yu must address in
organizing the production floor for both existing production and the new project. Step 6: Aligning People
Task 1: One of the areas of discussion that must be included in the organizing phase is that
of aligning people to the task of production. Create an organizational chart that shows how
Yu would organize the people and jobs on the production floor that aligns with the rest of
the organization.
Task 2: Discuss why and how the organizational chart was created. This organizational
chart will be used, as the template for the other branches within the organization, so be
sure the structure of the production floor aligns with the organization of the company.
Step 7: Decision Making Authority
Task 1: Once you have created the chart, identify the decision-making authority/flow for
those individuals on the chart.
Task 2: Explain why the structure was chosen and how it best serves the decision making
flow for the production floor and the company as a whole.
Step 8: Part Two-Leading Motivation
Read critically and analyze the following scenario:
During the course of production older line staff and machine workers began to see the
speed and accuracy for which the 3D printers made its product. An obvious concern began
to surface among the workers. The workers began to ask, “Will I still have a job next year?”
Morale of plant workers began to suffer. Itza Yu knows that this concern must be
addressed and morale needs to be improved. As the manager, Yu know that the business
must innovate to keep growing. How can Yu improve morale?
By scheduling people together who complement each other.
Step 9: Motivation
Task 1: Acting as Joyce Barnhart, what advice should she give to Yu. In discussing the
advice, first identify the reasons for the morale problem and how motivation. Be sure to
address change and the worker’s reaction to implementing change.
Task 2: Discuss the actual ideas and the specific ways Yu should take to motivate his
existing employees that will build morale and keep production levels on track for the
current contracts and the new project.
Step 10: Part Three-Control:
3A) Read critically and analyze the following scenario:
The following chart displays the results of the first year’s production of MMTJE1. The table
was created from data supplied by the company’s entire production department managed
by Keith as a means of controlling production output. It will be used by the VP in his
evaluation of areas of improvement, change, or success to processes used by the production
department in the production of MMTJE1. The chart describes the standard goal (identified
as standard) set by the department and the result each branch obtained. A comparison of
the standard to the results allows the reader to form conclusions about the success or
failure of the production department to meet the goals envisioned by the company. It also
allows the reader to recognize patterns from the data from which conclusions can be drawn
as to the relationship between elements (e.g. cost expended vs time expended; those who
spent more time had a higher cost). Specifications
Cost
Time
Quality Control Problem Ratio (per
500 units)
Training Time (per hour)
Shipping Problems/Damage (per
10,000 units)
3D Problems (per 10,000 units)
Total Number of Pieces Produced
per year Standard Toledo Dayton White Plains 7.56
7.36 7.67
7.32 7.87
7.46 7.45
7.31 1 2.5 4 1.5 30 35 38 45 1 0.333 0.222 0.133 0.2 0.25 0.286 0.111 400,000 500,000 500,000 650,000 Answer the following required elements for Part Three-3A making sure that the facts of the
scenario and the course readings support the reasoning of the answers provided.
Step 11: Standard Specifications
Compare the standard specifications data set with the results from each of the results for
the five branches.
Step 12; Interpreting the Results
Task 1: Interpret the results for the new product production chart above.
Task 2: Detail the areas that need improvement as well as those positive conclusions the
data suggests.
Step 13: Corrective Action
Task 1: Define what “corrective action” means to the manager in the control function of the
POLC.
Task 2: Do you suggest Keith take, if any, corrective action for this report.
Step 13: 3B):
Read critically and analyze the following scenario:
The next meeting of the long term planning team for Galaxy Toys is scheduled for next
week. All the VP’s will be there and a report must be given by all as to the viability of the
“Moon Mission Jupiter’s Europa 1” toy roll out and the success or failure of the long term
goals and objectives.
Keith reviewed his meeting notes with his branch managers when the production results
came out. The managers seemed to all talk at once. Most all the managers seem to feel that
the project was well worth the effort. It appears that many managers felt that training on
the 3D printer in terms of repair and maintenance was the biggest problem. Mexico’s
manager, Hernando Gonzalez, said that they lost their trained personnel to a software
company and had difficulties finding replacements. The company who supplied the 3D
printers provided initial training but follow up training thereafter proved a problem when
personnel turnover increased. Gonzalez explained that there is a serious shortage of skilled IT personnel in Juarez. Consequently, finding qualified workers and keeping people
without paying more than budget is a major problem. As a result, both the production and
the IT departments are losing money. Getting a full time, IT night worker is impossible
without a serious budget increase.
Answer the following required elements for Part Three-3B making sure that the facts of the
scenario and the course readings support the reasoning of the answers provided.
Step 21: Prepare a report for Keith to present to the planning team
Task 1: Follow a Report Format.
• Introduction
• Potential Concerns
• Relationship Between Control Function and Long-term Planning
• Recommendations
Task 2: Use the conclusions drawn from the chart in Part Two as well as Keith’s notes from
the meeting (noted above) with the branch managers on the production results to identify
at least three conclusions that have potential concern for the long-term future of the project
and or company.
Task 3: Explain why and how each of the factors chosen would affect the future long-term
strategic planning.
Task 4: Examine the relationship between the control process and long term planning as
part of the explanation
Task 5: Offer recommendations for solutions that might be introduced along with the
issues to the planning committee to address the implications of the factors chosen.
Step 22: Proofread the paper for spelling and grammatical issues, and third person
writing.
• Use the spell and grammar check in Word as a first measure;
• Have someone who has excellent English skills to proof the paper;
• Consider submitting the paper to the Effective Writing Center (EWC). The EWC will
provide 4-6 areas that may need improvement.
Step 23: Submit the paper in the Assignment Folder.